Heading to ClioCon Oct 26-27?
Meet LegalMate in Boston
Heading to ClioCon Oct 26-27?
Meet LegalMate in Boston
Heading to ClioCon Oct 26-27?
Meet LegalMate in Boston
Heading to ClioCon Oct 26-27?
Meet LegalMate in Boston
Heading to ClioCon Oct 26-27?
Meet LegalMate in Boston
Heading to ClioCon Oct 26-27?
Meet LegalMate in Boston
Billables AI alternative for Clio and Filevine firms
What is the difference between Billables AI and LegalMate?
Billables AI watches your email, documents, calendar and VoIP calls and turns that activity into time entries you review in a daily report. For a firm that lives on the phone, the time is only half the story. LegalMate records the call, writes the summary, the matter note, the follow-up task and a detailed time entry in Clio or Filevine, from the RingCentral, Dialpad, Zoom Phone or Quo system you already run.
20 minutes. We walk through the unbilled-time math for your firm.
Integrates with
& more
Integrates with
& more
Why switch?
Why phone-heavy firms choose LegalMate.
Billables AI is a passive timekeeper that watches your work tools. LegalMate is communication intelligence for the phone system you already use, into Clio and Filevine.
A time entry is not a file note.
Billables AI turns a call into billable minutes and an AI narrative that you approve in a daily report. LegalMate turns the same call into the transcript, the summary, the matter note, the follow-up task and the time entry, logged to the matter in Clio or Filevine, so the whole firm knows what was said, not just how long it took.
Your notes and time entries, written your way.
Billables AI drafts a narrative from the activity it saw and learns from your edits. LegalMate writes the time entry in detail from the transcript, auto-matches every call to the matter, and lets you prompt notes and entries to fit your practice area and the way your firm bills.
Texts and calls are where the file moves.
Billables AI documents email, documents, calendar, browser and VoIP activity; it does not document text messages, call transcripts or follow-up tasks. LegalMate logs and times calls and texts today, your email is searched and surfaced by the LegalMate agent, and you can ask Claude, ChatGPT or Microsoft Copilot about your firm’s calls through the LegalMate MCP connector. Billables AI captures what its integrations saw.
Why switch?
Why phone-heavy firms choose LegalMate.
Billables AI is a passive timekeeper that watches your work tools. LegalMate is communication intelligence for the phone system you already use, into Clio and Filevine.
A time entry is not a file note.
Billables AI turns a call into billable minutes and an AI narrative that you approve in a daily report. LegalMate turns the same call into the transcript, the summary, the matter note, the follow-up task and the time entry, logged to the matter in Clio or Filevine, so the whole firm knows what was said, not just how long it took.
Your notes and time entries, written your way.
Billables AI drafts a narrative from the activity it saw and learns from your edits. LegalMate writes the time entry in detail from the transcript, auto-matches every call to the matter, and lets you prompt notes and entries to fit your practice area and the way your firm bills.
Texts and calls are where the file moves.
Billables AI documents email, documents, calendar, browser and VoIP activity; it does not document text messages, call transcripts or follow-up tasks. LegalMate logs and times calls and texts today, your email is searched and surfaced by the LegalMate agent, and you can ask Claude, ChatGPT or Microsoft Copilot about your firm’s calls through the LegalMate MCP connector. Billables AI captures what its integrations saw.
Join the law firms billing more calls with AI:
Join the law firms billing more calls with AI:
Join the law firms billing more calls with AI:
Why switch?
Why phone-heavy firms choose LegalMate.
Billables AI is a passive timekeeper that watches your work tools. LegalMate is communication intelligence for the phone system you already use, into Clio and Filevine.
A time entry is not a file note.
Billables AI turns a call into billable minutes and an AI narrative that you approve in a daily report. LegalMate turns the same call into the transcript, the summary, the matter note, the follow-up task and the time entry, logged to the matter in Clio or Filevine, so the whole firm knows what was said, not just how long it took.
Your notes and time entries, written your way.
Billables AI drafts a narrative from the activity it saw and learns from your edits. LegalMate writes the time entry in detail from the transcript, auto-matches every call to the matter, and lets you prompt notes and entries to fit your practice area and the way your firm bills.
Texts and calls are where the file moves.
Billables AI documents email, documents, calendar, browser and VoIP activity; it does not document text messages, call transcripts or follow-up tasks. LegalMate logs and times calls and texts today, your email is searched and surfaced by the LegalMate agent, and you can ask Claude, ChatGPT or Microsoft Copilot about your firm’s calls through the LegalMate MCP connector. Billables AI captures what its integrations saw.
Billables AI vs LegalMate
What’s the difference?
Built for family, PI, immigration and criminal defense practices where the file moves by phone. Every client call, opposing counsel call and text becomes a matter note, a billable entry at the timekeeper’s rate, and a follow-up task through the LegalMate Clio integration or Filevine integration, from the phone system you already run.
Feature
Billables AI
Billables AI
LegalMate
LegalMate
Works on your phone system
Zoom Phone, RingCentral, Dialpad and 8x8 listed as VoIP integrations, for call activity as time
Zoom Phone, RingCentral, Dialpad and 8x8 listed as VoIP integrations, for call activity as time
Runs on RingCentral, Dialpad, Zoom Phone or Quo
Runs on RingCentral, Dialpad, Zoom Phone or Quo
Built around
Passive time capture across email, documents, calendar, browser, video calls and VoIP phones
Passive time capture across email, documents, calendar, browser, video calls and VoIP phones
Calls and texts on the phone system you already run, plus email searched by the LegalMate agent
Calls and texts on the phone system you already run, plus email searched by the LegalMate agent
What a client call becomes
A time entry with an AI-written narrative, reviewed in your daily report
A time entry with an AI-written narrative, reviewed in your daily report
Transcript, AI summary, matter note, follow-up task and a detailed time entry, logged to the matter
Transcript, AI summary, matter note, follow-up task and a detailed time entry, logged to the matter
Call transcripts
Not documented
Not documented
Full searchable transcript in Clio and LegalMate. Ask the LegalMate agent to catch you up on a client and it retrieves every file note: client calls, opposing counsel, the court
Full searchable transcript in Clio and LegalMate. Ask the LegalMate agent to catch you up on a client and it retrieves every file note: client calls, opposing counsel, the court
Matter matching
AI assigns work activity to the client and matter and fills in activity and task codes
AI assigns work activity to the client and matter and fills in activity and task codes
Every call and text auto-matched and logged to the matter
Every call and text auto-matched and logged to the matter
Time entries
Drafted from activity with AI narratives, adapts to your edits, checked against client billing guidelines
Drafted from activity with AI narratives, adapts to your edits, checked against client billing guidelines
Detailed entry written from the transcript, in your firm’s billing style
Detailed entry written from the transcript, in your firm’s billing style
Text messages
Not documented
Not documented
Daily text threads on the matter, each one billable
Daily text threads on the matter, each one billable
Outlook and Gmail activity captured as billable time
Outlook and Gmail activity captured as billable time
Searched and surfaced by the LegalMate agent, never logged
Searched and surfaced by the LegalMate agent, never logged
Follow-up tasks
Not documented
Not documented
Follow-ups become Clio tasks, and the Waiting-on-us list flags replies that are late or at risk
Follow-ups become Clio tasks, and the Waiting-on-us list flags replies that are late or at risk
Attorney workflow
Review, edit and approve a daily time report in the Billables AI dashboard, then export to Clio
Review, edit and approve a daily time report in the Billables AI dashboard, then export to Clio
No dashboard to check; entries arrive in Clio or Filevine as drafts to approve or edit
No dashboard to check; entries arrive in Clio or Filevine as drafts to approve or edit
Ask your AI assistant
Built-in Intelligence dashboards by user, client and matter; no AI-assistant connector documented
Built-in Intelligence dashboards by user, client and matter; no AI-assistant connector documented
Read-only MCP connector for Claude, ChatGPT and Microsoft Copilot
Read-only MCP connector for Claude, ChatGPT and Microsoft Copilot
Pricing structure
Per user per month, tiered by how many workflow integrations you connect
Per user per month, tiered by how many workflow integrations you connect
One clear price, full functionality included
One clear price, full functionality included
Billables AI is a legitimate option for a firm whose billable day is mostly documents and email. The comparison is really about where your billable work happens.
Honest fit
Which is a better fit for your firm?
We would rather tell you now than after onboarding. If you are in the middle column, we are not the right fit yet.
LegalMate fits if
Your billable work happens on the phone and by text, and you want every call auto-matched and logged
You want time entries written in detail from the transcript, in your firm’s own style
You are on Clio or Filevine with RingCentral, Dialpad, Zoom Phone or Quo, and want capture live this month
LegalMate is not for you if
You are a solo practice or under four team members
The firm takes fewer than ~150 client calls a month
Your phones are not on RingCentral, Dialpad, Zoom Phone or Quo
You are not on Clio Manage or Filevine
Billables AI fits if
Most of your billable work is documents, email and meetings rather than calls, and you want that time captured
You are on MyCase, LeanLaw, SurePoint, Centerbase or Litify, where LegalMate does not integrate
Each timekeeper is happy to review a daily time report, and client billing-guideline checks matter more than call notes
A system that works
Already on RingCentral, Dialpad, Zoom Phone or Quo? Keep it.
Already on RingCentral, Dialpad, Zoom Phone or Quo? Keep it.
LegalMate connects to your existing account in one session. AI notes, auto-matched matters and detailed time entries on every call and text, without a new dashboard for each timekeeper to review.
LegalMate connects to your existing account in one session. AI notes, auto-matched matters and detailed time entries on every call and text, without a new dashboard for each timekeeper to review.
$100k+
average additional billing per firm per year
$100k+
average additional billing per firm per year
~70%
reduction in follow-up work
~70%
reduction in follow-up work
0
dashboards for attorneys to check
0
dashboards for attorneys to check
1
clear price, full functionality included
1
clear price, full functionality included
FAQ
Your questions answered.
Still have questions? Book a free call and we will walk you through it on your own call logs.
Is Billables AI cheaper than LegalMate?
It depends on the plan and how many work tools you connect. Billables AI prices per user per month and tiers by the number of workflow integrations. LegalMate is one clear price for the firm with full functionality included, and it writes the note, the task and the time entry for every call and text, so nobody has to ask a paralegal what happened. Lower operational cost, higher efficiency. Book a call and we will run the full number for your firm.
Does Billables AI work with Clio?
Yes. Billables AI lists Clio as an official partner integration: it syncs clients and matters, assigns activity and task codes, and exports approved time entries back to Clio. LegalMate integrates with Clio too; the difference is what gets logged. Every call and text becomes a transcript, a summary, a matter note, a follow-up task and a time entry, not only the time.
Does Billables AI work with Filevine?
Filevine is not on Billables AI’s published integrations list, which covers Clio, MyCase, LeanLaw, SurePoint, Centerbase and Litify. LegalMate integrates with both Clio and Filevine on your existing phone system.
Does Billables AI record or transcribe phone calls?
Billables AI lists Zoom Phone, RingCentral, Dialpad and 8x8 as VoIP integrations for capturing call activity as billable time. It does not document call recording, transcripts or call summaries. LegalMate records and transcribes every call on RingCentral, Dialpad, Zoom Phone or Quo and writes the summary, the note and the time entry from the transcript.
Does Billables AI log text messages?
Billables AI does not document text message capture. LegalMate syncs texts as daily threads on the matter, so each day can be billed.
Can I move from Billables AI to LegalMate?
Yes. LegalMate connects to your phone system and to Clio or Filevine in one session, with no per-user setup. If you want to keep Billables AI for document and email time, tell us on the call and we will scope how call time is handled so nothing is billed twice.
Does LegalMate replace my phone system?
No. LegalMate connects to the phone system you already run (RingCentral, Dialpad, Zoom Phone or Quo) and to Clio or Filevine. Your numbers, plans, desk phones and devices stay exactly as they are.
What does LegalMate log for each call or text?
A searchable transcript, an AI summary prompted to your practice area, the call communication and phone activity on the matter it was auto-matched to, a detailed billable time entry written from the transcript, and any follow-up tasks. Texts sync as daily threads on the matter, so each day can be billed.
Do attorneys have to change how they work?
No. There is no dashboard to check, no daily time report to approve and no per-user sign-up. After the one-time connection, every call and text is logged to the matter in the background. Entries arrive as drafts the attorney can approve or edit.
What does LegalMate cost?
One clear price with full functionality included; nothing is held back for a higher tier. Book a free call and we will quote it for your timekeeper count and walk through the unbilled-time math per attorney: calls per month, minutes per call, blended rate.
Where does my call data go?
Billables AI publishes a SOC 2 Type II report and says the contents of your files and correspondence are only accessed to generate a billable record. All LegalMate servers are US-based, and we support firms in the EU, Canada and Australia. LegalMate also runs a zero data retention policy: your call data is processed for your Clio or Filevine records, not kept.
Can I ask Claude or ChatGPT about my calls?
Yes. The LegalMate MCP connector gives Claude, ChatGPT and Microsoft Copilot read-only access to your firm’s call summaries, notes and transcripts, with every answer linked back to the call in LegalMate. It needs a LegalMate account, and the 7-day free trial includes it. Billables AI does not document an equivalent.
FAQ
Your questions answered.
Everything you need to know about working with us. Still have questions? Book a free call and we'll walk you through it.
Is Billables AI cheaper than LegalMate?
It depends on the plan and how many work tools you connect. Billables AI prices per user per month and tiers by the number of workflow integrations. LegalMate is one clear price for the firm with full functionality included, and it writes the note, the task and the time entry for every call and text, so nobody has to ask a paralegal what happened. Lower operational cost, higher efficiency. Book a call and we will run the full number for your firm.
Does Billables AI work with Clio?
Yes. Billables AI lists Clio as an official partner integration: it syncs clients and matters, assigns activity and task codes, and exports approved time entries back to Clio. LegalMate integrates with Clio too; the difference is what gets logged. Every call and text becomes a transcript, a summary, a matter note, a follow-up task and a time entry, not only the time.
Does Billables AI work with Filevine?
Filevine is not on Billables AI’s published integrations list, which covers Clio, MyCase, LeanLaw, SurePoint, Centerbase and Litify. LegalMate integrates with both Clio and Filevine on your existing phone system.
Does Billables AI record or transcribe phone calls?
Billables AI lists Zoom Phone, RingCentral, Dialpad and 8x8 as VoIP integrations for capturing call activity as billable time. It does not document call recording, transcripts or call summaries. LegalMate records and transcribes every call on RingCentral, Dialpad, Zoom Phone or Quo and writes the summary, the note and the time entry from the transcript.
Does Billables AI log text messages?
Billables AI does not document text message capture. LegalMate syncs texts as daily threads on the matter, so each day can be billed.
Can I move from Billables AI to LegalMate?
Yes. LegalMate connects to your phone system and to Clio or Filevine in one session, with no per-user setup. If you want to keep Billables AI for document and email time, tell us on the call and we will scope how call time is handled so nothing is billed twice.
Does LegalMate replace my phone system?
No. LegalMate connects to the phone system you already run (RingCentral, Dialpad, Zoom Phone or Quo) and to Clio or Filevine. Your numbers, plans, desk phones and devices stay exactly as they are.
What does LegalMate log for each call or text?
A searchable transcript, an AI summary prompted to your practice area, the call communication and phone activity on the matter it was auto-matched to, a detailed billable time entry written from the transcript, and any follow-up tasks. Texts sync as daily threads on the matter, so each day can be billed.
Do attorneys have to change how they work?
No. There is no dashboard to check, no daily time report to approve and no per-user sign-up. After the one-time connection, every call and text is logged to the matter in the background. Entries arrive as drafts the attorney can approve or edit.
What does LegalMate cost?
One clear price with full functionality included; nothing is held back for a higher tier. Book a free call and we will quote it for your timekeeper count and walk through the unbilled-time math per attorney: calls per month, minutes per call, blended rate.
Where does my call data go?
Billables AI publishes a SOC 2 Type II report and says the contents of your files and correspondence are only accessed to generate a billable record. All LegalMate servers are US-based, and we support firms in the EU, Canada and Australia. LegalMate also runs a zero data retention policy: your call data is processed for your Clio or Filevine records, not kept.
Can I ask Claude or ChatGPT about my calls?
Yes. The LegalMate MCP connector gives Claude, ChatGPT and Microsoft Copilot read-only access to your firm’s call summaries, notes and transcripts, with every answer linked back to the call in LegalMate. It needs a LegalMate account, and the 7-day free trial includes it. Billables AI does not document an equivalent.
Time is your inventory
Same AI notes. Better time entries. Your phones.
Book a 20-minute call. We walk through your call and text volume and the unbilled-time math per attorney.